Secretary Bot
An AI executive assistant that coordinates schedules, follows up, and executes tasks with human oversight
*Industry standard | **Automated reminder studies
Key Features
Calendar Management
Intelligent scheduling that understands availability, preferences, and priorities to optimize your calendar.
Meeting Coordination
Automatically finds meeting times across multiple participants and time zones with smart conflict resolution.
Task & Reminder Management
Tracks deadlines, sends timely reminders, and ensures nothing falls through the cracks.
Email Triage & Prioritization
Automatically sorts, prioritizes, and flags important emails so you focus on what matters most.
Document Organization
Keeps your documents organized, searchable, and accessible with intelligent categorization.
Travel Booking Assistance
Handles flight bookings, hotel reservations, and itinerary management based on your preferences.
How It Works
Request Received
DONNA receives scheduling request via email, chat, or voice
Intelligent Analysis
Analyzes availability, preferences, and priorities
Multi-Party Coordination
Finds optimal time slots across all participants
Automated Scheduling
Books calendar, sends confirmations, and sets reminders
Follow-Up Management
Tracks action items and sends timely reminders
Transform Your Workflow
Before DONNA
- Manual calendar juggling and back-and-forth emails
- Missed meetings due to scheduling conflicts
- Hours spent on administrative tasks
- Forgotten deadlines and missed follow-ups
- Disorganized documents and lost information
After DONNA
- Automated scheduling with zero back-and-forth
- Perfect calendar coordination across teams
- AI handles all administrative tasks 24/7
- Never miss a deadline with intelligent reminders
- Organized, searchable document management
Real-Time Meeting Integration
A game-changing feature that sets DONNA apart from every competitor
"Hey Donna" Activation
Simple voice activation in any meeting
DONNA seamlessly joins your video meetings (Zoom, Teams, Google Meet, etc.) and sits quietly in the background, ready to assist whenever you need her. Simply say "Hey Donna" and she instantly activates, ready to answer questions, provide information, or assist with any task.
Live Meeting Assistant
Intelligent real-time support
During client meetings, sales calls, or team presentations, DONNA can instantly answer questions from participants, pull up relevant information from your knowledge base, provide pricing details, explain features, or clarify any aspect of your business—all in real-time, without interrupting the flow of conversation.
Example Use Cases:
- • Client asks about pricing → "Hey Donna, what's our enterprise pricing?"
- • Prospect needs feature details → "Hey Donna, explain our API integration"
- • Team member needs data → "Hey Donna, what were last month's conversion rates?"
- • Customer support question → "Hey Donna, what's our refund policy?"
Why This Sets DONNA Apart
No other AI assistant can join your meetings and interact with participants in real-time. While competitors require you to leave the meeting to get information, DONNA is right there with you, ready to assist instantly. This creates a seamless, professional experience that impresses clients and accelerates decision-making.
Perfect For
Executive Assistants
Free up time for strategic work by automating routine tasks
Team Leaders
Coordinate team meetings and manage group calendars effortlessly
Sales Teams
Automate client appointment scheduling and follow-ups
Busy Professionals
Stay organized and never miss a deadline or meeting
Ready to Automate Your Administrative Tasks?
Let DONNA handle your scheduling, reminders, and administrative work so you can focus on what matters most.